Black Swan Arts Open 2017 - Terms & Conditions of Entry

  1. Online Submissions Open: Wed 5th July 2017
  2. Submission Deadline: Wed 13th Sept
  3. Entries will only be accepted once the submission fee has been paid in full.
  4. All artworks submitted must be for sale.
  5. Upon successful submission, the artist agrees that images supplied can be used by the Black Swan Arts in promotion material and if necessary artist will supply high resolution images (between 1-4MB) of selected artworks for use in printed and electronic media and press releases. The artist agrees for these images to be reduced, enlarged or slightly cropped to suit promotional purposes if required.
  6. Selected artists must supply an artist’s statement and/or CV in Microsoft Word format.
  7. All artworks shown in the images submitted must be made and designed by the artist (who is also the named person on the submission form) and available for the exhibition. Black Swan Arts will not accept any substitute artworks. If these terms are not met, Black Swan Arts retain the right to disqualify submissions without refunding the submitter.
  8. Fees are £12 per work entered. Maximum number of entries is four. If your artwork is not selected for display in the exhibition the entry fee WILL NOT be refunded.
  9. A jury panel will select artworks for the exhibition and from them choose the winners for the prizes. The judges’ decisions are final.
  10. Notification of selection: by Mon 25th Sept.
  11. Delivery to Black Swan Arts: 22-24 October Successful applicants must deliver selected artworks to 2 Bridge St, Frome, BA11 1BB by: Long Gallery 10am – 4pm
  12. Each piece of work must be securely 'hang ready' on wire.  If the work is particularly heavy, use mirror plates.
  13. Art deposited at the Gallery must be unwrapped by the artist/deliverer and the wrapping taken away with them.
  14. The Judges will select the winners on the afternoon of Tuesday 31 Oct. Prize-winners will be told by phone or e-mail by 4pm and please make yourself available to attend the Launch Evening and Prize-giving at 6pm on Tuesday 31 Oct.
  15. The Judges decision is final.
  16. The confirmed prizes are on the website
  17. Collection of (unsold) artworks: Fri 1 Dec, Sat 2 Dec and Sun 3 Dec from the Long Gallery 10am-4pm. Couriers should be booked to pick up on Fri 1 Dec, Sat 2 Dec and Sun 3 Dec. Black Swan Arts will not arrange your courier. Black Swan Arts will dispose of any artwork not collected within two weeks of the closing of the exhibition. Black Swan Arts will not pay any return postage costs.
  18. Transport and delivery of artworks and any associated costs are dealt with by the artist.
  19. Work to be posted should be supplied in appropriate packaging, which will be re-used with a return address label provided by the artist.
  20. Black Swan Arts will not insure any artworks delivered against loss, theft, malicious, accidental or environmental damage while it is in transit or in another’s custody. After successful delivery to the gallery and until collection by the artist or designated representative, all items exhibited are fully insured for the duration.
  21. Any work not collected by Fri 15th Dec the Black Swan Arts reserves the right to sell or dispose of the piece/s with proceeds going to the Black Swan Arts.
  22. The gallery agrees to promote the exhibition within its programme of events via the website:; e-newsletters; Social media; monthly entries in appropriate listings magazines; press releases to local media and by posters throughout the building and other relevant sites.
  23. Black Swan Arts gallery will take 35% commission on all works sold. Black Swan Arts will collect payment from the purchaser and remunerate the artist 65% of this value by BACS. Bank details will need to be provided by the artist upon request
  24. Black Swan Arts will not share entrants’ personal information with third parties.

Important dates

  • Launch: 5 July 2017
  • Deadline for entries: 13 September
  • Selection day: 19 September
  • Email to artists selected: by 25 September
  • Photos and biogs of selected artists: required by 26 September
  • Delivery to Black Swan Arts: 22-24 October
  • Artists Preview: 1 November
  • Exhibition dates: Exhibition: 2 - 29 November
  • Collection Dates: Fri 1 Dec, Sat 2 Dec, Sun 3 Dec

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